Quotes in Excel vs. quoting software: when to switch
In short: Excel is a fine start, but if you send several quotes a week, quoting software is faster and makes fewer mistakes: it calculates from the measurements, produces a consistent PDF, handles VAT and currencies, keeps track of customers and shows who opened the quote.
Updated: · ÁrazóSzoftverComparison
| Excel | ÁrazóSzoftver | |
|---|---|---|
| Time per quote | 15-60 minutes | 2-5 minutes |
| Formulas | per cell, easy to break | once per product, validated |
| PDF quote | manual formatting | automatic, consistent |
| VAT and currency | by hand | by setting, daily rates |
| Customers, follow-up | separate sheet | built-in CRM, reminders |
| Open tracking | none | see who opened it and when |
| Teamwork | emailing files | shared products, own quotes |
When does switching pay off?
- You send at least 2-3 quotes a week
- You price by size, hours or quantity
- Several people quote from the same products
- Quotes get lost because nobody follows up
Can I bring my price list?
Yes. Prices and price tables (such as a size matrix) can be pasted from Excel, and formulas are attached to products.
Stop calculating by hand
ÁrazóSzoftver calculates all of this automatically and sends a ready PDF quote.
One-time purchase: €559.99 + VATFAQ
Excel is free, why pay?
Time is what costs: if a quote takes 5 minutes instead of 30 and goes out with fewer errors, a few won jobs pay for it. ÁrazóSzoftver is a one-time purchase, no subscription.
Can it do what my spreadsheet does?
Yes, with custom formulas (if, max, min, tiered prices, rounding) almost anything you calculate in Excel works.